AVAILABILITY OF DATA AND MATERIALS
The source of data and materials should be mentioned in the manuscript, in support of the findings. Sharing research data is integral to its transparency and reproducibility. Data sharing involves the citation and availability of data that support the findings of the research.
Bentham Open encourages authors to share the source of data and materials in the manuscript, in support of the findings.
Research Data Policy Types:
The four types of research data policies are mentioned below.
- Case 1: Data sharing and data citation
- Case 2: Data sharing and its evidence
- Case 3: Statement for Data sharing and data availability
- Case 4: Data sharing, evidence of data sharing and data for peer-review
Case 1: Data Sharing and Data Citation
Wherever appropriate and possible, the journal encourages authors to publish data to support their research findings in a public repository. Any datasets mentioned in the article that are available in external repositories should be cited.
How to Cite the Data?
Whether the data was developed by the author(s) or researcher(s), all publicly available data referenced in the preparation of an article should be cited in the text and reference list. The references relating to the data availability should be presented in the following format:
Example: Name of author(s), the title of data set, data repository, document version (e.g., most recent updated version), Digital Object Identifier (DOI), and Bentham Open reference style should be included in data citations.
Case 2: Data Sharing and Its Evidence
When authors submit a paper to a journal, the authors agree that the data provided in the publication, including the relevant raw data, will be freely available to any researcher who wants to use these for non-commercial reasons without jeopardising participant anonymity.
Case 3: Statement for Data Sharing and Data Availability
Data availability declarations are required under Bentham Open research data policy types.
The statement relating to the data availability should be presented in the following format under a separate section for ‘Availability of Data and Materials’ in the manuscript:
- The authors confirm that the data supporting the findings of this study are available within the article and its supplementary materials.
- The data that support the findings of this study are available from the corresponding author, [author initials], on special request.
- The datasets generated or analysed during the current study are not publicly available due to [mention the reason(s)].
- Authors who do not wish to share their data should clearly state that the data will not be shared, and thus mention as ‘Not applicable’.
The statement relating to the data should be presented in
the following format:
"The data supporting the findings of the article is available in the [repository name] at [URL], reference number [reference number]”.
Additional Data Availability Statements
Authors can add or change the statement(s) above, to fit their work the best. Depending on the nature of the research, several assertions may need to be merged.
Case 4: Data Sharing, Evidence of Data Sharing and Data for Peer-Review
All datasets on which the paper's conclusions are based must be made accessible to reviewers and readers, according to the journal's rules. Prior to peer review, authors must either deposit their datasets in publicly accessible repositories or provide them as supplementary materials with their submission. For further details, please visit complete guidelines at: http://www.icmje.org/recommendations/browse/publishing-and-editorial-issues/clinical-trial-registration.html
Archiving of Datasets
Authors may deposit their datasets openly to Zenodo Repository, in addition to their own or their institutional archives.
Zenodo - a repository which is funded by the European Commission, CERN, and OpenAIRE—features a Data for Policy community.
Data for Zenodo site is primarily being used to host Data for Policy for conference papers and posters. However, we also encourage authors, who are already submitting to Data and Policy, to use Zenodo for presenting content associated with their articles.
Additionally, Zenodo can be used as a repository to host data and other materials that are referred to in the Data Availability Statement. These may include:
- data management plans
- software documentation
- audio and video files
- reports, and
- technical notes
Moreover, authors who wish to cite any relevant materials could use the unique Digital Object Identifier (DOI) that Zenodo assigns to the uploaded content.
Data Access and Retention
Authors may provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data. if practicable, and should in any event be prepared to retain such data for a reasonable time after publication.